Category Archives: Special Collections
By Jason Gavin, Special Collections Librarian
Originally published September 12, 2014
You’ve started your family genealogy, and zipped right through the first few generations using census records on Ancestry.com. Great! Then the inevitable happens – you hit a brick wall. Great-great-Grandma or Grandpa seems to simply disappear off the face of the Earth! Now what? It’s time to take a closer look at the census records you’ve already used, and look at those nosy neighbors.
It’s always worth bearing in mind that census records were compiled by a (sometimes very) fallible human being walking door to door, knocking, and asking “who lives here?”. If you stay aware of this fact, you won’t make the mistake of assuming that because a name is spelled a particular way, in must not be Grandpa Stephen, because he spelled his name with a “v”. If the census taker heard “Gavin”, he might have written “Gavin” on the census. If, on the other hand, he heard “Caffin”, that’s what he’ll write (I’ve seen it happen!). And if the name was even slightly exotic, be it French, German, Italian, Swedish, etc. – forget about it! I am often tempted to believe that to be hired as a Federal census taker prior to 1900, applicants had to pass a grueling exam, where only the most hard-of-hearing, sloppiest penmanship, and poorest spellers passed. I can’t prove this, but I have my suspicions.
The other reason it’s worth remembering this door-to-door-knocking fact, is that it means all of the families listed above and below the family you’re researching were next door neighbors. This can be tremendously helpful! For one reason, youthful betrothed tended to marry the guy or girl next door, or a couple of houses down, or the next street over. If you can find great grandpa while he was single in the census records, you can very often find great grandma’s family on the next page or sometimes even living next door.
Another reason this is useful is because families during certain periods tended to move in groups. The Johnsons moved from North Carolina to Kentucky to Tennessee with the Smith family, for example. And along the way, sons might marry daughters. You never know how little clues like this might help you break through your brick wall. As an example, I found a house full of my ancestors in the 1880 census, along with a very elderly lady by a different last name of Hollingsworth. Continuing my line yielded a few more results, but I eventually hit the familiar brick wall. This was solved eventually not by researching my family name, but by tracing the Hollingsworths, and looking at their neighbors. And sure enough, I found a family of Hollingsworths living next door to some Gavins in 1850, which filled in the gap I was looking for and allowed me to plow headlong into the next brick wall on the Gavin line.
Paying attention to occupations and nationalities of neighbors can also lend some context to the history and kind of location your ancestors were in as well. Was everybody a farmer? This might indicate a poor rural location. Is there evidence for industry? Do you see blacksmiths or railroad workers clustered in the neighborhood? Were the majority of the neighbors German or Irish, or did they speak languages other than English? This might give a clue as to your ancestor’s nationality. What was the average age of people in the community? An extreme lack of elderly individuals might indicate the area was fairly newly established, whereas a uniform lack of young men of certain age might indicate heavy recruitment for a war.
Like so much in genealogy, the smallest, most overlooked clues can lead to big breakthroughs with a little patience and diligence.
By Thelma Battle
The cultural tradition of funeral services, among many African- American citizens, has been a unique tradition since slavery. Oral history tells us that during slavery times many slaves were not allowed the opportunity to have a funeral or to pay respect to the deceased. The deceased if fallen dead in the field, for instance was taken, wrapped and a hole was dug, with no funeral or burial rites. The only person to view this process was the digger of the hole. This was not always the case in many other instances of deceased slaves. Williamson County, Tennessee is known for its slave cemeteries, meaning that some slave owners had the decency to see that their slaves had a proper burial; and that loved ones were allowed to attend the burial.
The history of some African American funerals, carry a uniqueness that often interprets the region of habitation.
The cultural tradition of African Americans providing printed funeral programs at the ceremony of a loved one is a unique, yet national among most African Americans.
History tells us that slaves were sold and many slave families were separated forever. This cruel act meant such slaves would never see their loved ones again or have knowledge of who they were. Today the ability to put in writing the life and times concerning the deceased and sharing it with family, friends and loved ones is an expression of freedom. It is a reminder as well as a celebration of “Who You Were” and “Whence You Came”, What You Stood For”. The order of service, the undertaker, flower girls and pallbearer and cemetery is also announced.
Today many African Americans come together at funerals bearing an oppressed history, but are able to share in the freedom of this day and time; and in doing this act take home a keepsake printed history of the deceased. Such material is often priceless to genealogists tracing family trees.
By Marcia Fraser, Special Collections Department
Now, throughout February, the Special Collections department at Williamson County Public Library is hosting the 2018 Thelma Battle Black History Month Photographic Exhibit, “Lest We Forget,” spotlighting the lives of residents in Franklin’s black community who have lived and died in Williamson County. This exhibit features the vast funeral program collection housed in Special Collections as part of the Thelma Battle Family History Collection.
Why funeral programs? Oftentimes, we really don’t get to know a person until he or she dies. Have you ever been to a funeral, or read an obituary, and realized there were important things about that person that you didn’t even know? Maybe you weren’t aware of some of the ways he participated in the community, or who his family connections are. This is what makes funeral programs and/or obituaries so valuable. If you’re researching your family history, they’re absolute gold!
Obituaries tell us a lot. Things like a person’s full name, his parents’ names, when he was born, who his children and grandchildren are, who predeceased him, who survived him, what he did for a living, when he died, and sometimes why. A funeral program gives you that and more – who preached the service, who the pall bearers and flower bearers were, what scripture was read, which songs were sung. A funeral program can give you the family and friend connections of the deceased. That’s a lot of information to find in one place, and if you’re researching your genealogy, it could give you the very link you need to connect you from one generation to the next on the family tree.
We now have over 1200 funeral programs from our local black community in Special Collections, and we’re still collecting. They are filed alphabetically in notebooks, and also digitized in our data files, so they’re available for the cost of a copy, ten cents a page. We are always seeking ways to enlarge our collection and so we invite you to share copies of programs you have that we don’t. If you have family funeral programs or obituaries you can share, we would love for you to bring them in and allow us to copy them and add them to our collection. Talk to one of the librarians in Special Collections to see if you have a program we need. An index of names in our current collection is available to exhibit attendees to search.
This year’s photograph exhibit will also include a new oral history film about Ms. Battle’s work as a grassroots historian, “Thelma’s Battle; Preserving African-American History in Franklin, Tennessee.” The film will be available for viewing as part of the exhibit.
The exhibit is held on the 2nd floor of the library in the Special Collections department at 1314 Columbia Ave. in Franklin, and will run from Feb. 1st – 28th. There will also be displays in the upstairs and downstairs display cases near the elevators. For more information, call 615/525-1246.
by Dorris Douglass, Special Collections Librarian
Use of Ancestry.com is free In the Special Collections Department and to help you use it, here are some very important tips to remember.
- Pay absolutely no attention to spelling! Census takers couldn’t spell. This researcher has seen the name Jacob spelled “Jacup” on the census.
- Pay close attention to extra people with a different last name in a household. Frequently those listed as “boarder” were aunts, uncles, cousins, nieces, nephews and especially mothers-in-law.
- Pay close attention to who is living next door. The guys either married the gal next door or their first cousin. This researcher looked for an ancestor for 10 years only to find him living next door to a grandson by a different last name.
- Be aware that ages recorded in the census can be 2 to 3 years off. However, usually the younger the closer to the truth. By the time one got to their 80’s either he or his family members had forgotten how old he really was.
- Know the abbreviations for Men’s first names: Alexr= Alexander, Benj = Benjamin, Geo =George, Hy=Henry, Jas = James, Jno =John ( Why I have no idea), Patk=Patrick, Robt= Robert Thos=Thomas, Wm=William. The last letter of the longer abbreviation are usually written as a superscripts, so that you might see only the Tho for Thomas unless you look carefully for the little tiny s. Periods were usually omitted after the abbreviation.
- Know common nicknames and know that nicknames often rhyme. Some are very tricky.
- Belle=Isabel, Mable, Sybil;
- Beth, Betty, Betsy, Bessie =Elizabeth;
- Biddy, Bridey= Bridget;
- Bill = William, rhymes with Will;
- Cal=Caleb, Calvin;
- Cate (old spelling) =Catherine;
- Carrie= Carololine;
- Carey= Charles (modern nickname Chuck);
- Daisey = Margaret ( for a Queen Margaret whose favorite flower was a daisy);
- Dick = Richard, rhymes with Rick;
- Dollie, Dolly, Doll = Dorothy;
- Ed, Ned, Ted =Edward, Edmond;
- Elsie= Elizabeth:
- Ella, Ellie, Nelly = Elle , but also Helen;
- Etta, Nettie = Henrietta;
- Fee = Felix;
- Hi = Hiram,
- Jack = John;
- Kit = Christopher,
- Lois= Louise,
- Lottie = Charlotte;
- Ky = Hezekiah;
- Mae, May, Molly, Polly =Mary;
- Mag, Maggie, Meg, Peg, Peggy = Margaret;
- Mattie, Patty, Patsy = Martha;
- Maud =Magdalene,
- Maude (male) = Mordichi;
- Neil, Connie,=Cornelius;
- Sallie, Sally = Sarah,
- Stella = Estel, Esther;
- Sukey ,Susan, = Susannah (Suckey, African American 1870/ 80 = a former slave midwife who took care of the sucklings);
- Ted = Theodore (but can be = Edward).
Come join us to hunt for your ancestors!
By Lance Hickerson, Reference Department
“Today, the average household creates enough data to fill 65 iPhones (32gb) per year. In 2020, this will grow to 318 iPhones.”
This is a conclusion from the seventh EMC Digital Universe study at Hopkinton, Massachusetts highlighting a special concern with how “data is outpacing storage. The world’s amount of available storage capacity (i.e., unused bytes) across all media types is growing slower than the digital universe.”
Concerns about digital storage and preservation are not new, but they are now more pressing. Michael Irving, of New Atlas, explains how “even the best of our current range of devices are only relatively short-term solutions to the problem. Hard drives, and optical storage such as DVDs and Blu-Ray discs, are vulnerable to damage and degradation, with a life expectancy of a few decades at best.” Irving continues:
Scientists are increasingly looking to nature’s hard drive, DNA, as a potential solution to both the capacity and longevity problems. As our own bodies demonstrate, DNA is an incredibly dense storage medium, potentially squeezing in a mind-boggling 5.5 petabits (125,000 GB) of information per cubic millimeter. By that measure, according to University of Washington professor, Luis Ceze, all 700 exabytes of today’s accessible internet would fit into a space the size of a shoebox. You could then tuck that shoebox away in a vault for thousands of years, and the DNA-stored data would remain intact.
Indeed, digital storage modeled on DNA is a promising solution. But until it becomes more than experimental, what should we do in the meantime? For instance, what if you have just been chosen as the archivist for a massive collection of family photographs? How would you choose to store the data? In addition to preserving the actual physical photos, what is the best approach from a digital point of view? After the photos are scanned, what is the best way to store them as digital documents?
A helpful answer comes from Denise May Levenick, who inherited her family photo treasures. She shares tips and techniques for preserving a collection in her latest book, How to Archive Family Photos: A step by step guide to organize and share your photos digitally (Family Tree Books: Cincinatti, 2015. In our library nonfiction section under 745.593 May). It is good to keep in mind that, although focusing on photos, the principles she outlines apply to more than photo collections.
One important decision for digital material concerns negotiating different file formats. Ms. Levenich explains about using JPG and TIFF files.
JPG is a file format that uses compression when saving files and is called a lossy file format because repeated opening and saving of JPG files deteriorates the image quality over time. TIFF is a file format that does not use compression when saving files and is considered a lossless format because it maintains its quality over time.
What this means for preservation is that the TIFF lossless format better maintains the digital data than the JPG format, which loses quality with use. One concern with TIFF files, however, is that TIFF is sometimes unreadable by various programs. In this case, our staff librarian photo buff, Rebecca Tischler, recommends saving picture files in PNG. PNG, pronounced “ping,” stands for the Portable Network Graphics format which compresses information in a lossless manner, meaning all the image information is there when the PNG file is decompressed. Further it neither degrades nor loses information with saving, restoring, or resaving like the JPG. Don’t count out the JPG, however, as it has its uses too, one being the JPG can preserve a lot more color than the PNG.
Once your format is chosen, it is necessary to back up your photo files. Ms. Levenick recommends the 3-2-1 rule.
- 3 Copies
- 2 different media
- 1 copy stored off-site
She explains, “Many different combinations will provide a good backup solution, but the key to a great backup system is to spread out your copies across different media and different storage locations. When hurricanes and tornadoes wipe out a home and family photo collection, it’s reassuring to know that digital copies are safe in the cloud, or stashed at a relative’s home in another state. Don’t wait for a disaster to safeguard your precious family memories. Practice the 3-2-1 Backup rule regularly, especially after a major scanning session.”
- Michael Irving, “New record for storing digital data in DNA” in New Atlas (July 11, 2016)
- Denise May Levenick, How to Archive Family Photos: A step by step guide to organize and share your photos digitally (Family Tree Books: Cincinatti, 2015), pp. 108-109; 126.
- The Data Deluge: An e-Science Perspective, Tony Hey*(Tony.Hey@epsrc.ac.uk) + and Anne Trefethen*(Anne.Trefethen@epsrc.ac.uk),UK e-Science Core Programme
By Rebecca Tischler, Reference Department
Last Month, we had an interactive display upstairs. Patrons could add their ancestry to a world map and see where some of their neighbors came from as well. Some had many ancestries, and some only had one, but it was interesting to see how diverse our patrons were.
And those who didn’t know their background, we pointed them to the Special Collections department, where patrons can get some help doing genealogical research with databases such as Ancestry.com and HeritageQuest. If you want to know more about where your family comes from, ask one of our wonderful Special Collections Librarians for help.
But for now, take a look at all the responses that were left at the display.
- English, Welsh, Polish, German, French, Scandinavian, Scottish
- Greek, English
- Snowbeast (AKA Canadian)
- Tamil, Hindi
- Prussia, Austria, Germany
- Italy, Germany
- Norwegian, German
- African American, German
- German, Prussian, Polish
- English, Welsh, Italian
- Tamil, Hindi
- English, Scottish, Norman French
- French, Great Britain
- Mexican, Spanish
- French, Mexican
- Italy, Germany, Europe
- English, Irish
- German, French, Irish
- Scottish, English, French
- Swedish, German
- Swiss-German, English
- French, Irish
- Polish, English, Irish
- Chinese, Hunan
- Thai, Chinese
- German, Swiss
- Pennsylvania Dutch
- Ireland, Germany
- At this library we found out the Hill family from Texas is the Hill family from ESSEX U.K.!
- Irish, Italian
- Norwegian, Icelandic
- Czech, Dutch, German, English
- Norwegian, French, Polish
- Brazilian, Italian, Irish, English
- Irish, German
- Tartar Kazakhstan
- Swedish, English, Scottish, Irish
- Scottish, Scandinavian, Polynesian, German
- Mexicana Latin of African and Spanish ancestry
- Venezuela, Peru
- Black, Irish, Blackfoot
- Cherokee, English, French, Scottish, Irish, German, Swiss, Nordic
- Spanish, Mexican
- Portuguese, Spanish, Brazilian
- Indian, German, Dutch, English
- Anglo-Irish, German-Polish
- Scottish, Welsh, English
- Spanish, Scottish, French, Polish, Welsh, Irish
- Irish, Cherokee
- Spanish, Italian, Greek, English, Scottish, Irish, Moroccan
- Indian, Irish, German, English
- German, English, Irish, Dutch
- Spanish, Scottish, Irish, English, Danish, German, French, Ecuadorian, Incan
- Ghanaian, Haitian
- German, Irish, Scottish
- English, Irish, Scottish, Welsh, French, Swiss German, Cherokee
- Celts, France, Ireland, England/Wales
- French, Scottish, Cherokee
By Lon Maxwell, Reference Department
People amass stuff. We are all hoarders of one type or another; we just prefer to be called collectors or connoisseurs. We tuck our prized collections away in corners of closets, in attics, in garages and occasionally in storage facilities because we cherish these items. We want to keep them as mementos, memories or keepsakes to show our descendants and maybe have those people love them the same. The question is: are we storing them properly? We want to save these pieces of who we are for the future, but are they going to make it to the future? Libraries have been worrying about this for ages and there are many great places to find information on preserving your collections. Actually, there is too much information out there so here we will pull together the most important as well as the easiest steps for preserving your materials such as books, newspapers, magazines, comic books, film, slides, negatives, magnetic tape (both audio and video), records and even a little on documents and art.
Once again, cleanliness is essential. Clean hands, or even archivist gloves, and a clean workspace are ideal for going through your old photographs. Ideally, photos should be stored at 40 degrees or less in a location with 30 to 40% humidity. This is very specific because the stability of modern color photos degrades with heat and according to the preservation department of the Library of Congress, “Relative humidity is the single most important factor in preserving most photographic prints.” Never let adhesives come in contact with photographic prints and only mount them on acid free cardstock.
If you are dealing with a photo that has deteriorated or if you are working with an older format like tin or daguerreotypes you will probably want to consult a professional. The American Institute for Conservation of Historic and Artistic Works has an online directory of conservators to help you find one in your area.
Films, Slides and Negatives
Film and slides contain cellulose, an organic substance, and as such are subject to decay. Temperature and humidity are mentioned here time and again, but here it is most important. The Association of Moving Image Archivists (AMIA) recommends storage at 40-50° and 20-40% relative humidity. They also suggest freezing film, but this is for long term storage and should be done in the proper manner, starting in a middle to low humidity environment, packaging the material and freezing them for very long term. This is not a thing you want to do if you are planning on getting these items out next week or even next month. These materials are the best case for digital transfer. There are many services out there that can help you get these materials digitized for future use and reproduction.
Magnetic Tape Recordings (reel to reel, 8-Track, cassette and Video Tape)
When you are working with magnetic recordings storage should be considered. While demagnetization is unlikely, it can happen so avoid storing your material near large machinery and electrical transformers. Handle reel to reel tapes from the edge and center hole only. Grasping the reel itself to hard can break the reel or crush the delicate tape. Any kind of cassette should only be handled by the outside edges. Do not touch the spools. Store them in a cool place with lower to mid-level humidity.
Other Audio Sources (Records, Wax Cylinders, CDs)
Never mess with the groove. When handling any of these older recordings keep your fingers confined to the label for records, the center hole for CDs, and for the truly old cylinders, just the edges. The grooves are where the recorded material is read by the needle or laser and damage will come from your fingerprints and any dirt on your hands. They should also be stored upright with dividers every six inches to support them in cool dry places. Always allow these materials to reach room temperature in the room where they are to be played before using them if they are stored at a low temperature. Always store like sized material together. Make sure manufacturers cleaning instructions are followed for all playback devices.
Most people do not have a Monet in their house or a painting from the Dutch masters in their office waiting room, but with art there is no telling what will become valuable. For forty years the Jesuit house in Dublin, Ireland had a painting hanging in their parlor. In the 1990s it was determined to be a lost Caravaggio. You never know what may come of the paintings on your walls, so it never hurts to take care of them properly.
As with every other type of material, cleanliness is the first and easiest step. Make sure that you handle paintings by the sides of the frame, not the painting itself, and have enough people for the job. Dust your paintings with “a clean, soft, natural-hair artists’ brush (3.5cm to 5cm tip)” in one direction if there is no peeling or cracking evident in the paint according to the Smithsonian Institution. Display your art where there is a little exposure to UV light and as little fluctuation in temperature and humidity as possible and avoid extremes in both. Finally, make sure art is hung with the proper hardware and check those hooks, wires and brackets periodically to make sure they are in good condition.
By Lon Maxwell, Reference Department
People amass stuff. We are all hoarders of one type or another; we just prefer to be called collectors or connoisseurs. We tuck our prized collections away in corners of closets, in attics, in garages and occasionally in storage facilities because we cherish these items. We want to keep them as mementos, memories or keepsakes to show our descendants and maybe have those people love them the same. The question is: are we storing them properly? We want to save these pieces of who we are for the future, but are they going to make it to the future? Libraries have been worrying about this for ages and there are many great places to find Information on preserving your collections. Actually, there is too much information out there so here we will pull together the most important as well as the easiest steps for preserving your materials such as books, newspapers, magazines, comic books, film, slides, negatives, magnetic tape (both audio and video), records and even a little on documents and art.
This is a library blog so books come first. The easiest and first step in preservation is careful use. Make sure your hands are clean, that you are reading in a clean area free of food or drink and that you are not forcing the book open to 180°. Never use glues, rubber bands or adhesive tape on books. Never dog ear the pages or mark you place with paperclips or acidic inserts. When storing your books, try to put upright books of similar size together so that they support each other and don’t allow them to lean at an angle. Books should be kept in a cool room with low humidity (<35%) and as little exposure to direct, harsh light as possible. Avoid vents and registers as well as rooms like attics which experience extreme temperature changes. Clean your books and cases regularly. Finally when you remove a book from the shelf, grab the book on both sides of the spine at the midpoint. Do not grab it from the top.
Saving the newspaper is a great way to remember a great moment in your, or humanity’s, history. Whether it is a paper from your child’s birth, VE Day, the moon landing or the election of the first African American president, newspapers show a segment of time contemporary to the event. Once again, the rules of cleanliness are paramount. No dirty hands or coffee cups here. Newspapers to be preserved should be opened flat on a surface large enough to support the entire paper. Do not fold the paper against any existing folds. When folding the newspaper back to store it always use the existing folds and keep the edges aligned as much as possible. Newspapers should be stored flat and in protected boxes with some kind of supporting material. Like comics and magazines, these boxes and boards should be acid and lignin free. Storage space should have the same conditions as that needed for books.
For the most part the documents that we have now that we want to preserve are those that have already come down to us from generations past. Many of these are already preserved, but even more are not and have already begun to deteriorate. Think about these things and what they are and represent. Discharge papers from the civil war or world war two, your great grandparent’s marriage license, an ancestor’s immigration papers. These are great things to have, but remember that someday, you may be someone’s great grandparent. Now is the time to preserve your documents, before they start to degrade. The basic rules for books still apply to documents (as well as manuscripts, drawings, prints, posters, and maps). In addition, you want to make sure any marks or inscriptions that you make are done in pencil only and on a clean surface to avoid pressing dirt or other contaminants into the paper. Paper items should be stored flat and supported like periodicals, unless the size of the object makes this prohibitive. At that point rolled in an archival tube is the safest storage option.
MAGAZINES & COMICS
One of the reasons that those Superman, Batman and Captain America comics from the 1930s and 40s are so valuable is that there are not many surviving. Everyone has heard the old, “I’d be a millionaire if my Mom hadn’t thrown away my comic collection” shtick, but this is far from true. These were comics. They cost 10₵, because they were made cheaply. No one expected them to be kept for seventy or eighty years. Modern comics are better, but still need preserving. The rules for books apply here as well, with a little modification. Never bend a comic back upon itself. It weakens the spine and you may be beaten by nerds. Comics should be stored in supportive enclosures. That means polybags, backing boards and archive boxes. You want to make sure the boards and boxes are ph. neutral and lignin free. Otherwise the very things protecting you comics can be causing their slow disintegration. Magazines should be treated in exactly the same way although those with glued bindings (similar to what you see on National Geographic) should be treated like books for the purpose of reading them. Do not open these to a flat position.
Over the past 20 years, since her first exhibit in 1996, Ms. Thelma Battle has displayed over 3000 images in 18 exhibits in observance of Black History Month and in celebration of the culture of Williamson County’s African American community.
This year, the Williamson County Public Library hopes to honor her tremendous effort, commitment, and contribution as a grass roots historian.
The 130 images on display this year are taken from all of the past exhibits Ms. Battle has compiled. The complete display can be viewed in the downstairs and upstairs display cabinets next to the elevator, and in the Special Collections department on the 2nd floor.
Also, in honor of Black History Month, Jane Landers, professor of history at Vanderbilt University, will lecture on her more than twenty years of research on the African Diaspora in various parts of the Americas. Her graduate research on the first free black town in in the Americas (formed by runaways from South Carolina who fled to Spanish Florida) supported archaeological investigations, a National Landmark registry and a museum. Since then she has also worked on diasporic sites in Mexico, Cuba, Colombia and Brazil. Landers now directs an international effort to digitally preserve the oldest records for Africans in the Americas.
This presentation will present an overview of the rise of the African slave trade and the subsequent diaspora of Africans through the Americas. Main themes will include differences among European slave systems in the Spanish, Portuguese, English, and French colonies of the Americas and the resulting varieties of cultural expression and resistance of the enslaved. You will also be introduced to the wide variety of evidence now available for studying the African diaspora in the Americas.